My email to one of my senior...

The day when I finally brave enough to be vocal....

Assalamualaikum and good day

First of all, I would like to point out that what you’ve emailed me and others is not the SOP that we expected to be. It is more on audit finding report which we don’t need for this moment. FYI, what I really need is a draft for Standard of Procedure or draft of Core Procedure for Petty Cash System to be implemented into our system.

I guess my earlier explanation on this matter seems to be misinterpreted or there’s a gap of understandability between us. I admit that in term of verbal communication, my English might be far off and people might interpret it in different ways. But then, if I explain it in Malay, I doubt that you can digest it better. Thus, I’ll continue explaining this in written English.

From my understanding (and I believe others too), you’ve been assigned to help the Finance team in documenting our practice and make a draft for an SOP. So, all the explanation given to you is only on our current practice (which I followed the format since I joined). I recalled that the only working papers that I’ve emailed to you were softcopies of journals and ledgers but not on Vouchers and Financial report files (confidentiality issue). The document in your possession is currently used for the purpose of monitoring the petty cash movement and not the official MD signed petty cash voucher. I’ve given you the access to my working papers in the expressions that you’re helping us to come out with a Finance SOP and all the practice and petty info should be known to you. Furthermore, you should have told me that you’re doing audit job instead of drafting a Finance SOP as per instructed earlier in our meeting.

FYI, I’ve been doing audit before I join this company. What you’re doing is not appropriate and incomplete practice. Interrogation should be done thoroughly with all involving parties. Conclusion based on assumptions is intolerable and unacceptable. We have no problem and willing to give our full cooperation should you intend to do an audit job.

In addition, I wanted to stressed out that what I’ve requested to you before is solidly on your input on our inconsistency in certain areas and not on any silly confession. I’m sorry if the message is not clear enough for you.

The management has underlined that my English command is limited. I appreciate if you could make clarification on uncertain issues should you do not understand my verbal message. Furthermore, I believe it is more appropriate if we follow the chain of command. You should at first get my superiors input since they have the authorities to provide sensitive materials and proper English description and explanation on the concerned areas.


Regards

of course after being edited by my editor..aka hubby..hehehe